[Travel_Policy-News] FW: Travel Awards for Calendar Year 2015
HAMILTON Robert W * DAS
Robert.W.HAMILTON at oregon.gov
Thu Mar 24 14:47:14 PDT 2016
Hello Everyone,
I was reminded that with the DAS website update, the links below are no longer working.
The new location of the Statewide Travel Policy is http://www.oregon.gov/das/Financial/Acctng/Documents/40.10.00.pdf
The new location of the sample form that employees can use to report travel awards earned/used throughout the year is available at http://www.oregon.gov/das/Financial/Acctng/Documents/75.40.02.FO.pdf.
Sorry for the confusion.
Rob
From: Travel_Policy-News [mailto:travel_policy-news-bounces at listsmart.osl.state.or.us] On Behalf Of HAMILTON Robert W * DAS
Sent: Tuesday, March 22, 2016 8:49 AM
To: travel_policy-news at listsmart.osl.state.or.us
Cc: VAJRATKAR Shrikant * DAS <Shrikant.VAJRATKAR at oregon.gov>; CUTLER Michael * DAS <Michael.CUTLER at oregon.gov>; CUNNINGHAM Brad * DAS <Brad.CUNNINGHAM at oregon.gov>; FLAGER Joseph * DAS <Joseph.FLAGER at oregon.gov>; WILLIAMS Karen A * DAS <Karen.A.WILLIAMS at oregon.gov>; MORELAND Jane R * DAS <Jane.R.MORELAND at oregon.gov>
Subject: [Travel_Policy-News] FW: Travel Awards for Calendar Year 2015
Hello Everyone,
Please see the email below requesting Travel Coordinators to report their agency's 2015 travel awards by April 1, as required by ORS 292.230.
If you are not responsible for completing this report for your agency, please forward this email to the correct person. Unless specifically exempted by statute, the reporting of travel awards applies to all agencies.
Here is the list of agencies that have not yet reported.
If your agency has already reported but is listed below, we will need you to resubmit your report. Reports may be sent by email as an attachment; it is not necessary to send the reports by shuttle or regular mail service.
100
Department of Human Services
107
Department of Administrative Services
108
Board of Licensed Professional Counselors and Therapists
109
Department of Aviation
114
Long Term Care Ombudsman
115
Employment Relations Board
119
State Board of Tax Practitioners
120
Board of Accountancy
121
Office of the Governor
122
State Board of Psychologist Examiners
124
State Board of Licensed Social Workers
131
Advocacy Commissions Office
137
Department of Justice
141
Department of State Lands
150
Department of Revenue
248
Military Department
255
State Board of Parole and Post-Prison Supervision
257
Department of State Police
291
Department of Corrections
330
Office of Energy
340
Department of Environmental Quality
350
Columbia River Gorge Commission
415
Oregon Youth Authority
440
Department of Consumer and Business Services
443
Oregon Health Authority
459
Public Employees Retirement System
471
Employment Department
524
Chief Education Office
575
Oregon Student Assistance Commission
581
Department of Education
584
Teacher Standards and Practices Commission
585
Commission for the Blind
603
Department of Agriculture
632
Department of Geology and Mineral Industries
634
Parks and Recreation Department
635
Department of Fish and Wildlife
662
Land Use Board of Appeals
730
Department of Transportation
811
State Board of Chiropractic Examiners
833
Naturopathic Examiners, Board of
833
Occupational Therapy Licensing Board
833
Medical Imaging, Board of
833
Speech-Language Pathology & Audiology, Board of Examiners for
834
Board of Dentistry
839
Bureau of Labor and Industries
862
Racing Commission
915
Construction Contractors Board
919
Real Estate Agency
Thank you for assisting us in fulfilling this requirement.
Rob
From: Travel_Policy-News [mailto:travel_policy-news-bounces at listsmart.osl.state.or.us] On Behalf Of HAMILTON Robert W * DAS
Sent: Monday, February 01, 2016 12:16 PM
To: travel_policy-news at listsmart.osl.state.or.us<mailto:travel_policy-news at listsmart.osl.state.or.us>
Subject: [Travel_Policy-News] Travel Awards for Calendar Year 2015
Hello Travel Coordinators,
This is a reminder that April 1 is the deadline for submitting your agency's report on Travel Awards for calendar year 2015. This report must include a list of the specific travel awards earned during the year and the specific travel awards used during the year. The report should also provide the approximate dollar value of the travel awards that were used or redeemed. The dollar value of the travel awards used or redeemed is considered the total cost savings to the agency.
Unless specifically exempted by statute, the reporting of travel awards applies to all agencies of the state as defined in ORS 291.002<https://www.oregonlegislature.gov/bills_laws/lawsstatutes/2011ors291.html>. The annual travel award report may be completed in letter format and must be signed by the Agency Head or designate. To identify a designee, the agency head shall inform the Chief Financial Office in writing of the designation. Each agency must complete a report whether or not travel awards were earned or redeemed.
OAM 40.10.00, Statewide Travel Policy (section 140), prescribes the travel award reporting requirements as required by ORS 292.230<https://www.oregonlegislature.gov/bills_laws/lawsstatutes/2011ors292.html>. Travel award means any object of value awarded by a business providing commercial transportation or lodging which can be used to reduce travel costs. Travel awards include, but are not limited to airline frequent flyer miles and hotel or car rental customer award bonuses, points, free rental days or hotel stays. Travel awards also include airline flight segment certificates or dollar bonuses that are offered to a traveler who is voluntarily or involuntarily bumped from an oversold flight. Similar inconvenienced customer rewards offered by hotel or car rental agencies shall also become property of the state.
The Statewide Travel Policy may be accessed using this link: http://www.oregon.gov/DAS/CFO/SARS/policies/oam/40.10.00.pdf.
A sample form that employees can use to report travel awards earned/used throughout the year is available at:
http://www.oregon.gov/DAS/CFO/SARS/policies/oam/75.40.02.FO.pdf
Please submit your reports to:
Robert W. Hamilton, CPA
Statewide Accounting & Reporting Services Manager
Chief Financial Office
Department of Administrative Services
155 Cottage Street NE, U-50
Salem, OR 97301
Phone: (503) 373-0299
Fax: (503) 378-3514
Robert.W.Hamilton at Oregon.gov<mailto:Robert.W.Hamilton at Oregon.gov>
Thank you to those agencies that plan to submit their reports early!
Robert W. Hamilton, CPA
Statewide Accounting and Reporting Services Manager
Chief Financial Office
Department of Administrative Services
Phone: (503) 373-0299
http://oregon.gov/DAS/CFO/SARS<http://oregon.gov/DAS/SCD/SARS>
Data Classification: Level 1 - Published
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