[Travel_Policy-News] FW: Travel Awards for Calendar Year 2015

Wed Mar 30 09:29:00 PDT 2016

Hello Everyone,

This is the second reminder requesting Travel Coordinators to report their agency's 2015 travel awards by April 1, as required by ORS 292.230. The originally sent email is below.

If you are not responsible for completing this report for your agency, please forward this email to the correct person. Unless specifically exempted by statute, the reporting of travel awards applies to all agencies.

Here is the list of agencies that have not yet reported.

If your agency has already reported but is listed below, we will need you to resubmit your report. Reports may be sent by email as an attachment; it is not necessary to send the reports by shuttle or regular mail service.

109

Department of Aviation

115

Employment Relations Board

121

Office of the Governor

131

Advocacy Commissions Office

248

Military Department

257

Department of State Police

330

Department of Energy

350

Columbia River Gorge Commission

415

Oregon Youth Authority

440

Department of Consumer and Business Services

471

Employment Department

584

Teacher Standards and Practices Commission

603

Department of Agriculture

632

Department of Geology and Mineral Industries

811

State Board of Chiropractic Examiners

833

special: Naturopathic Examiners, Board of

833

special: Occupational Therapy Licensing Board

833

special: Medical Imaging, Board of

833

special: Speech-Language Pathology & Audiology, Board of Examiners for

839

Bureau of Labor and Industries

862

Racing Commission

915

Construction Contractors Board

Thank you for assisting us in fulfilling this requirement.

Rob

From: Travel_Policy-News [mailto:travel_policy-news-bounces at listsmart.osl.state.or.us] On Behalf Of HAMILTON Robert W * DAS
Sent: Monday, February 01, 2016 12:16 PM
To: travel_policy-news at listsmart.osl.state.or.us<mailto:travel_policy-news at listsmart.osl.state.or.us>
Subject: [Travel_Policy-News] Travel Awards for Calendar Year 2015

Hello Travel Coordinators,

This is a reminder that April 1 is the deadline for submitting your agency's report on Travel Awards for calendar year 2015. This report must include a list of the specific travel awards earned during the year and the specific travel awards used during the year. The report should also provide the approximate dollar value of the travel awards that were used or redeemed. The dollar value of the travel awards used or redeemed is considered the total cost savings to the agency.

Unless specifically exempted by statute, the reporting of travel awards applies to all agencies of the state as defined in ORS 291.002<https://www.oregonlegislature.gov/bills_laws/ors/ors291.html>. The annual travel award report may be completed in letter format and must be signed by the Agency Head or designate. To identify a designee, the agency head shall inform the Chief Financial Office in writing of the designation. Each agency must complete a report whether or not travel awards were earned or redeemed.

OAM 40.10.00, Statewide Travel Policy (section 140), prescribes the travel award reporting requirements as required by ORS 292.230<https://www.oregonlegislature.gov/bills_laws/ors/ors292.html>. Travel award means any object of value awarded by a business providing commercial transportation or lodging which can be used to reduce travel costs. Travel awards include, but are not limited to airline frequent flyer miles and hotel or car rental customer award bonuses, points, free rental days or hotel stays. Travel awards also include airline flight segment certificates or dollar bonuses that are offered to a traveler who is voluntarily or involuntarily bumped from an oversold flight. Similar inconvenienced customer rewards offered by hotel or car rental agencies shall also become property of the state.

The Statewide Travel Policy may be accessed using this link: http://www.oregon.gov/das/Financial/Acctng/Documents/40.10.00.pdf

A sample form that employees can use to report travel awards earned/used throughout the year is available at:
http://www.oregon.gov/das/Financial/Acctng/Documents/75.40.02.FO.pdf

Please submit your reports to:

Robert W. Hamilton, CPA
Statewide Accounting & Reporting Services Manager
Chief Financial Office
Department of Administrative Services
155 Cottage Street NE, U-50
Salem, OR 97301
Phone:  (503) 373-0299
Fax:  (503) 378-3514
Robert.W.Hamilton at Oregon.gov<mailto:Robert.W.Hamilton at Oregon.gov>

Thank you to those agencies that plan to submit their reports early!

Robert W. Hamilton, CPA
Statewide Accounting and Reporting Services Manager
Chief Financial Office
Department of Administrative Services
Phone:  (503) 373-0299
http://oregon.gov/DAS/CFO/SARS<http://oregon.gov/DAS/SCD/SARS>

Data Classification: Level 1 - Published

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