OSPS E-News ~ FW: PEBB/LWOP/Protected Leave Letter

[Announcements from OSPS to the users of the Oregon State Payroll Application]

Good morning,

 

The following information and attachment are being forwarded to OSPS
News recipients at the request of DAS HRSD.  Please share as appropriate
within your agencies.

 

Thank you,

Sandy

 

Sandy Ridderbusch, Manager

Oregon Statewide Payroll Services

(503) 373-0198

 

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********************************************

DATE:  December 20, 2011

TO:      All HR and Payroll Personnel

FROM: Cindy Forest, DAS HRSD

SUBJECT: Template letter for PEBB/LWOP/Protected Leave

 

Please forward this email to the appropriate individuals in your agency
who work with FMLA/OFLA, Workers' Comp and Military Leave. 

 

The Federal Family and Medical Leave Act (FMLA), state workers'
compensation laws, and state law relating to military leave require an
employer to continue to pay its portion of an eligible employee's
insurance premium payments under certain circumstances while an employee
is on these types of leaves. Each employee is required to pay 5% for the
core benefit plan premium (health, dental, vision, and $5,000 life
insurance) plus 100% of any surcharges associated with the employee's
plan (HEM, tobacco, spouse). If an employee is in a leave without pay
status, whether by choice or because they have exhausted their accrued
paid leave, the employee is still responsible to pay their portion of
the premium, any surcharges associated with their plan, and optional
insurances. 

 

This letter provides instruction to the employee on how to make payments
for their core insurance benefits and their optional insurances

 

The letter requires the agency to fill in dates and amounts before
sending it to the employee. 

 

If you have employees who are currently on LWOP and in a protected leave
you need to send them a letter also. Because January is so close, the
agency may need to make the employee's portion of the insurance premium,
for the January insurance and come to an agreement with the employee as
to how the agency will be reimbursed. Please contact DOJ (at your
agency's cost) for assistance with collecting from an employee who is
currently on LWOP and protected leave. 

 

This letter is the result of combined efforts of HRSD, Statewide
Payroll, PEBB and DOJ. 

 

Cindy Forest

Senior HR Consultant

DAS, Human Resource Service Division

503-373-7062

 

Data Classification: Level 2 and 3

 

*****CONFIDENTIALITY NOTICE*****

This e-mail may contain information that is privileged, confidential, or
otherwise exempt from disclosure under applicable law. If you are not
the addressee or it appears from the context or otherwise that you have
received this e-mail in error, please advise me immediately by reply
e-mail, keep the contents confidential, and immediately delete the
message and any attachments from your system. 

 

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