OSPS E-News ~ OSPA Closed July 1, 2011

[Announcements from OSPS to the users of the Oregon State Payroll Application]

Good afternoon,

OSPA will not be available Friday morning, July 1, 2011.  The payroll
application must be offline while OSPS, HRSD Systems and Services
(PPDB), and Public Employee's Benefit Board transfer approximately 4,000
employee records from agencies 10000-DHS, 10700-DAS, 44000-DCBS, and
44200-PHPP to the recently established Oregon Health Authority (agency
44300).  

We will bring OSPA up as soon as this conversion is complete, which we
are anticipating to be no later than 1:00 pm on Friday.  

We have scheduled two manual check processing runs for Thursday, June
30th.   The normal morning run with check request submission cut off of
12:00 noon and the second run with a 2:30 pm cut off so checks will be
ready for pick up by 4:00 pm.  The afternoon run will allow agencies to
submit additional P370 check requests because OSPA will not be available
Friday morning to print P370 screens.

We have also scheduled a late manual check run for July 1st, after the
payroll system is back online to assist in getting out any additional
pay day checks that needed to be rewritten.  The check request
submission cutoff will be 2:30 pm so checks can be ready for pick up by
4:00 pm.

Hopefully, the additional late check processing runs on June 30th and
July 1st will be enough to meet manual check processing needs for your
agency.

OSPS apologizes for the inconvenience having the system offline may
create for agency payroll   especially with July 1st being a pay day as
well as the beginning of the new biennium.  The change of biennium is
one of the reasons these employee transfers need to occur July 1st.  The
positions need to be abolished from the losing agencies and established
under agency 44300 for the budget structures.

Thank you,
Sandy

Sandy Ridderbusch, Manager
Oregon Statewide Payroll Services
DAS State Controller's Division
Phone: (503) 373-0198  Fax: (503) 378-3518
Visit our Online Resource Center:  http://oregon.gov/DAS/SCD/OSPS	
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