OSPS E-News ~ FW: HB 2020/4131 Vacation Excess

[Announcements from OSPS to the users of the Oregon State Payroll Application]

Good afternoon,

I am forwarding this to our payroll professionals at the request of the DAS Chief Human Resource Office.

Katherine Bremser
Training Coordinator
Oregon Statewide Payroll Services
Financial Business Systems
Enterprise Goods and Services
Department of Administrative Services
503-373-0738
Online Resource Center: http://oregon.gov/DAS/EGS/FBS/OSPS/
Data Classification: Level 1 - Published

From: FOREST Cynthia L * CHRO
Sent: Monday, October 08, 2012 3:18 PM
Subject: HB 2020/4131 Vacation Excess

Date:               October 8, 2012

To:                   Agency Human Resource and Payroll Offices

From:              Donna Bennett
                        Chief Human Resource Officer
                        Department of Administrative Services

Subject:           Employees with Excess Vacation Leave Resulting from HB 2020 or 4131

Management, Unclassified and Classified Unrepresented Service employees affected by HB 2020 or 4131 may experience a decrease in the maximum accrual cap for their vacation hours if they are changed to represented or unrepresented status.  For example, management service employees may accrue up to 350 vacation hours, but SEIU represented employees may accrue up to 325 vacation hours.  We encourage agencies to permit these employees to use their excess vacation hours prior to their change of class or REPR codes.

However, in the event an employee is unable to use their excess vacation, agencies should place all vacation hours that are above the employee's new vacation balance maximum into the employee's Personal Business Leave account.

Statewide Payroll will enable the payroll system to allow these hours to be accepted starting October 17, 2012. Agency payroll will need to manually transfer the excess vacation leave hours before employees are reclassified or subject to a REPR code change.  If employees have already experienced a loss in vacation leave due to HB 2020 or 4131, agencies should place the equivalent of the lost vacation leave hours into the employee's Personal Business Leave account.  If you are unable to access the employee's Personnel Business Leave account, please contact the Statewide Payroll Services Help Desk for assistance.

Employees will be able to use this leave as they would Personal Business Leave. This leave must be used by June 30, 2013 or it will be lost.

Questions should be directed to:
Tom Perry, Labor Relations Manager at 503-378-4201
Cindy Forest, Sr. Human Resource Consultant at 503-373-7062
Sandy Ridderbusch, Oregon State Payroll System Manager at 503-373-0198

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