OSPS E-News ~ W-2 Update, Time Entry Lock for Employees and VOYA Percentage Deductions

[Announcements from OSPS to the users of the Oregon State Payroll Application]

Payroll Partners,

We have three separate topics in this eNews.
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2023 Form W-2 Update:
DAS Printing and Distribution completed the printing of physical copies of Form W-2 and are scheduled to be mailed to employees on Monday, Jan. 29, 2024
Online access to W-2 is now available to all employees in Workday and an enterprise communication to all employees is scheduled to go out today on this topic. Please follow the instructions in the attached document to navigate to the online W-2. Instructions will also be posted in a Workday Announcement today.
Attached is a W-2 Summary PDF that contains the following:

  *   Enterprise Email - Electronic W-2 Now Available
  *   WD Announcement - Electronic W-2
  *   2023 Form W-2 Talking Points (eNews from Jan. 18, 2024)

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Time Entry Lock for Employees
Payroll Advisors have agreed to lock time entry for employees prior to December 1, 2023. That means employees will not be able to change timesheets from January 2023 through November 2023. If a change needs to happen employees need to work with their manager and payroll office.
Agency Timekeepers (Payroll Partners have this role) and Managers can still enter time on behalf of an employee for January through November 2023. This update will reduce time entry activity coming forward from the prior tax year and possibly impacting 2024 tax year.
As a reminder, Time Entry was unavailable starting Jan. 25, 2024, at 5 p.m. and will reopen on Saturday, Jan. 27, 2024, at 8 a.m. for January payroll processing (run 1). Once time opens back up employees will only be able to enter time from December 1, 2023 (start of the 2024 tax year) and forward.
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VOYA Percent Based Deduction Update
The January CAB release item regarding the update to VOYA deferred comp and Roth percent based deductions will not start deducting until the mid-March pay. An update will be provided next week with the details of the change and timeframe.
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If you have any questions, please submit a case in Workday.

Sincerely,

DAS Workday Team
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