[Revenews] March LISTSERV

[TAVARES Cathleen M]

Payroll News Listserv

March 2009

 

 

Please share with anyone who may benefit from this information.

 

I. Important information:

 

A. State Business Identification Number (BIN)

 

The Business identification Number (BIN) is the state payroll tax
identification number. It is the identifier used for reporting and
paying your Oregon 

payroll taxes programs.  

 

The BIN is used on all correspondence issued to you by state payroll tax
reporting agencies. It is also printed on all tax forms, payment
coupons, etc. 
Therefore, it is important that you have this number available any time
you contact a state agency regarding your payroll account. We may not
always 
be able to cross reference using your Federal Identification Number,
(FEIN) when attempting to access your account information. The BIN is
also listed 

in box 15 of the form W2

 

Please do not to confuse this number with the Business Registry Number
obtained through the Secretary of State. 

B. When You May Need to Change your Business Identification Number:

 

You are required to submit a new "Combined Employers Registration" under
the following circumstances. 



1.      When purchasing an established business: 

Even if you purchase 100% of the assets, the state identification number
does not automatically get transferred as well. You may need to obtain 

your own BIN 

 

2.      Changing your business structure:

Anytime you change your business entity, such as changing from a
partnership to LLC, Sole proprietor to partnership, corporation to LLC,
etc., 

you need to change your BIN.

 

3.      No activity for more then one year:

If you have not filed any returns or had payroll for more then one year,
you need to compete a new registration. Depending on the information, 

you may or may not need a new BIN

 

4.      When you change your FEIN:

Anytime you are required to change your federal tax identification
number, you need to change your BIN as well.        

 

5.      Certain Businesses:

A business is assigned a new BIN if the entity completely changes the
type of business activity they are involved in, even if there is no 

change to the FEIN. 

For example, the original business activity was construction, but the 

business sells off 100% of its construction interest and decides to go
into 

the restaurant industry instead. The business will more than likely need
to 

re-register for a new BIN  

 

Registering for a new business can be done electronically at
www.filinginoregon.com <http://www.filinginoregon.com/>   or you can
download the form at 

www.oregon.gov/DOR/BUS under "forms".  

 

 

II. Reminders:

 

A. For businesses who file their quarterly reports (OQ) using the paper
format:

The "2009 Combined Payroll Tax Booklets" were mailed the week of
February 16th. Please allow until the second week of March to 

contact us if you haven't received it. This allows for all mailings to
go out. However, if you haven't received your copy by mid March, contact
us 

@ 503 945-8091 opt. 2  

 

B. Additional forms and personalized payment coupons (OTC) can be
ordered by going to www.oregon.gov\EMPLOY <http://www.oregon.gov/EMPLOY>
. Be sure to allow plenty 

of time to receive your coupons so you don't run out. For example, you
may want to reorder if you are down to the last 2 coupons if paying
monthly, 

or last 10 if paying semi weekly. 

 

C. If you find you are out of payment coupons, don't use an altered or
older coupon. Simply send in a memo or letter that includes your
business 

name, BIN, amount of payment, quarter/year, and amount for each tax
program. Continue to do this until you receive your new coupons. 

***NOTE: If you currently use OTC coupons, you may want to consider
using EFT 

(Electronic Funds Transfer). EFT is a convenient, safe, and accurate way
to make your 

combined payroll tax payments. EFT allows you to make payments using a
secure internet 

site, a touch-tone telephone, or through your financial institution.
Additional information can be 

found on our website @ www.oregon.gov/DOR/BUS. To get started using EFT,
complete the 

authorization agreement located at the above web address or call us at
503 947-2017. 

 

 

D. Always send in a payment coupon (OTC) with your payment for the form
OQ, OA, or WA. This ensures that the payment is applied correctly. 

 

 

If you have any questions or comments regarding this LISTSERV, feel free
to 

contact the LISTSERV owner. 

 

Cathy Tavares

Oregon Department of Revenue

Public Service Representative 4

503 945-8762

cathleen.m.tavares at state.or.us   

 

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